Record and summarize a meeting
This guide shows you how to record a meeting and get an AI-generated writeup. Everything runs on-device. See Meetings and transcription for how it works.
Before you start
Section titled “Before you start”- Grant Control Center microphone permission when prompted (your OS asks on first record).
- On macOS, system-audio capture is driver-free, with no extra setup. On Linux, make sure a PipeWire/PulseAudio session is running.
Start a recording
Section titled “Start a recording”- Open Meetings in the sidebar.
- Click Record. The live recording HUD opens at
/meetings/record. - Pick the mode if prompted:
- Remote: captures your mic plus the system audio (the other participants).
- In person: captures the room through your mic.
Recording starts immediately. The HUD shows a level meter, the elapsed time, and a live transcript building up on one side.
During the meeting
Section titled “During the meeting”- Take rough notes in the notes pane. They’re saved as you type and handed to the summary agent later, so jot down anything the transcript might miss.
- Pause and resume with the pause control. Transcription stops while paused and the timer freezes.
- The transcript streams in speaker-tagged: your words as me, everyone else as them.
Stop and summarize
Section titled “Stop and summarize”- Click Stop.
- The meeting moves to processing: diarization splits the remote channel into individual speakers, and the
meeting_summarypipeline generates the writeup. - When it finishes, the meeting flips to done and opens its detail view.
You don’t have to wait on the summary. Stopping returns immediately, and the meeting finishes processing in the background.
Review the writeup
Section titled “Review the writeup”The meeting detail (/meetings/:meetingId) has four tabs:
| Tab | What’s there |
|---|---|
| Notes | The AI summary and enhanced notes, built from your rough notes + the transcript |
| Transcript | The full speaker-tagged transcript with timestamps |
| Action items | Extracted to-dos, each with an optional owner |
| Decisions | Decisions captured during the call |
From here you can:
- Rename speakers: change
Person 1to a real name; it applies across the transcript. - Check off action items as you complete them.
- Link an action item to a ticket to hand it to an agent (see Delegate work to agents).
- Re-run the summary if you want a fresh pass (for example after renaming speakers).
Record straight from a calendar event
Section titled “Record straight from a calendar event”If you’ve connected a calendar, you can skip the manual start:
- Open the event from Calendar or the “meeting starting soon” notification.
- Click Start recording & link.
The recording is seeded with the event’s title and linked back to it, so the notes and the calendar entry stay connected.